Job Description

We are looking for a proactive, reliable, and detail-oriented part-time HR Assistant to join our dynamic team. This remote-based position supports the full spectrum of HR operations-including payroll administration, compliance, recruitment, and employee relations. The ideal candidate is organized, discreet, and capable of working efficiently in a fast-paced environment with diverse responsibilities.

Key Responsibilities

1. Payroll & Compensation

Prepare and process monthly payroll, including incentives, unpaid leave, deductions, and adjustments.
Handle advance salary applications and coordinate with Finance for timely disbursement.
Maintain accurate salary records and provide support during salary-related audits.

2. Leave & Attendance Management

Monitor and update annual, medical, and unpaid leave records.
Track urgent leave requests and medical certificate (MC) submissions with timely verification.
Inform Accounts of unpaid leave for payroll adjustments.

3. Work Pass Management & Compliance

Monitor, renew, and manage Work Permits and S Passes via MOM portals.
Use SATS to assess eligibility and submit renewals at least 3 months in advance.
Handle IRAS tax clearance for foreign employees upon resignation.
Submit government claims (Childcare, Maternity, Paternity, Adoption Leave).
Process foreign worker levy payments, calculations, and waiver claims.
Submit MOM Labour Statistics Surveys, OED reports, and other regulatory requirements.

4. Recruitment & Onboarding

Manage full-cycle recruitment: sourcing, screening, interviewing, and placement.
Prepare Letters of Appointment, Confirmation, and Salary Adjustment notices.
Maintain accurate and up-to-date employee records across all departments.

5. Employee Relations & Administration

Serve as liaison for interdepartmental HR matters and employee grievances.
Coordinate administrative tasks, including traffic fines, rental agreements, and service cash disbursements.