Job Description

About the Role

We are looking for a responsible, proactive and detail-oriented Administrative Assistant to support the day-to-day administrative and office operations of our company.

This is a part-time position working 3 days per week. Prior administrative or office experience is preferred but not required. Fresh graduates with the right attitude and interpersonal skills are welcome to apply.

Key Responsibilities

Provide general administrative, office and operational support to the team.
Maintain and organise physical and digital documents and records.
Assist with organising staff claims and supporting documents.
Handle routine filing, scanning, printing and document preparation.
Monitor and replenish office stationery, pantry items and general office supplies.
Assist with general office organisation, upkeep and day-to-day office needs.
Handle incoming and outgoing mail, documents and deliveries when required.
Assist with simple data entry and updating of administrative records.
Follow up with colleagues and relevant parties on administrative matters when required.
Provide ad-hoc administrative and office support as required.

Requirements

Prior administrative or office experience is preferred but not required.
Fresh graduates with strong interpersonal skills and a proactive attitude are welcome to apply.
Proactive, responsible and able to take initiative in handling routine and ad-hoc tasks.
Good interpersonal and communication skills, with a friendly and professional manner.
Comfortable communicating and coordinating with colleagues and external parties.
Detail-oriented, organised and able to manage multiple administrative tasks.
Basic proficiency in Microsoft Office, including Microsoft Outlook, Excel and Word.
Proficiency in Mandarin and English for communication with Mandarin-speaking colleagues and business contacts.
Singapore Citizen or Permanent Resident preferred.