Working Hours: Monday to Friday - 8:30 AM - 12:30 PM (4 hours/day)
Reports to: Division Head / Department Head
Work Arrangement:Fully on-site (no work-from-home)
Role Overview
The Admin & HR Executive manages day-to-day human resource and administrative operations. This role ensures HR policies, employee processes, and office administration are executed efficiently and in accordance with company procedures and Singapore regulations.
Key Responsibilities
Administration
- Check and process staff claims and invoices accurately.
- Prepare and circulate internal monthly memos maintain and update staff contact lists.
- Manage office and pantry supplies, equipment, and general facilities.
- Liaise with vendors, service providers, and building management for contracts, insurance, and lease matters.
- Suggest and implement improvements to office processes, etiquette, and equipment.
- Maintain proper filing and documentation of HR and admin records.
- Support management in preparing reports and administrative correspondence.
HR Administration
- Manage work pass matters, including applications, renewals, and cancellations (via EP Online or myMOM Portal).
- Handle job postings on MyCareerFuture, screening, interview scheduling, and maintaining applicant records.
- Maintain and update employee personnel files, training records, and HR databases.
- Manage expatriate employee needs, including housing, insurance, and membership applications.
- Oversee employee onboarding/offboarding, including IT coordination, orientation, policy briefings, and exit formalities.
- Administer employee insurance matters, including enrolments, terminations, and claims.
- Manage leave entitlements (annual, childcare, etc.) and prepare related reports.
- Respond to employee enquiries and support ad-hoc HR-related matters.
- Assist in staff engagement, training, and company events.
Requirements
- Diploma or Degree in Business Administration or related field.
- Minimum 1-3 years of admin and HR experience.
- Familiar with MOM regulations, CPF submissions, and HR compliance.
- Good organizational and communication skills able to handle confidential matters.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Independent, reliable, and detail-oriented.
Remuneration
- Part-time: 20 hours/week
- Salary range: SGD $1,300 - $1,700/month (depending on experience)
