Operations Officer

Responsibilities

• Manage end-to-end contract execution, including documentation (contracts, shipping instructions, delivery orders, invoices, etc.) and coordination of delivery schedules.
• Prepare and issue contract sheets, shipping instructions, and full sets of shipping documents for customers and suppliers.
• Coordinate with freight forwarders, warehouses, and relevant authorities for deliveries, permits, and inspections.
• Monitor shipment progress to ensure timely and accurate delivery.
• Handle supplier payments, monitor customer receivables, and report credit limit balances.
• Maintain accurate transaction data entry in the accounting system and ensure proper filing of all documents (hard and soft copies).
• Manage and report stock inventory levels to support smooth business operations.
• Provide administrative and operational support to the manager and commercial team to enhance business performance.