[Job ID: 1481869]
Responsibilities:
1) Office Operations & Administration (Core Function): Independent management of office operations with minimal supervision.
- Oversee daily office operations and vendor management
- Maintain corporate records and documentation control
- Manage service providers, contracts, and renewals
- Support budgeting and expense monitoring
- Ensure business continuity documentation is maintained
- Improve internal workflow efficiency and operational structure
2) IT Support & Systems Coordination (Major Responsibility): Stable and secure IT environment with strong follow-up and coordination.
- Act as primary liaison between HQ IT, vendors, and internal users
- Coordinate system maintenance, upgrades, and troubleshooting
- Ensure timely resolution of IT-related issues
- Maintain IT asset inventory and access control documentation
- Support onboarding/offboarding IT setup
- Assist with IT governance documentation and audit preparation
- Monitor vendor SLAs and follow through on service quality
3) Compliance & Accounting Support (Supporting Scope): Accurate and disciplined documentation support.
- Maintain structured compliance documentation and filing
- Assist with MAS-related reporting coordination
- Support KYC documentation and regulatory record-keeping
- Assist with accounting documentation and invoice tracking
- Support audit preparation
- Any other ad hoc duties assigned.
Requirements:
[Must]
- Min 6-10 years of relevant experience in operations, office management, or IT coordination
- Proficiency in Japanese to liaise with Japanese-speaking counterparts
- Strong documentation and organizational discipline
- Comfortable working independently in a lean organization
- Good vendor and stakeholder management skills
- Reliable, detail-oriented, and confident managing multi-functional operational responsibilities in a lean team environment
- Independent management of office operations with minimal supervision.
[Advantage]
- Familiarity with MAS compliance environment
- Experience in financial services or regulated industry
If you are interested in the role, please feel free to contact me at
[Confidential Information]
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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771
