Oversee daily administrative operations and supervise work of the operations team to ensure efficient workflows and compliance with internal processes.
Monitor Purchase Requisitions (PRs), record Goods Receipts (GRs), and track Opex costs.
Maintain expense reports, support budget preparation, and manage financial processes including invoices, reconciliations, and document verification.
Liaise with internal teams and external partners to collate programme materials, ensuring they meet required standards and resolving issues promptly.
Draft, review, and manage contracts with talents, producers, consultants, and vendors, overseeing the full contract lifecycle.
Coordinate timesheet submissions for externally funded projects and ensure accurate reporting.
Maintain and circulate essential production resources such as the production call tree and internal mailing lists.
Support workplace safety and compliance through proper documentation of audit recommendations in order to reinforce good practices and assess and manage risks.
Qualifications
Qualifications & Requirements:
Diploma in Mass Communications, Business Administration, Media Management, or related discipline.
At least 5 years of relevant experience in operations, administration, or production support.
Proven ability to manage and direct work duties within the team.
Strong organizational, multitasking, and problem-solving skills with attention to detail.
Excellent verbal, presentation and written communication and stakeholder management skills.
Proficiency in Microsoft Office ( Excel, Word, PowerPoint at intermediate level) and familiarity with budgeting/finance tools.
Basic knowledge of video file formats (MP4, MOV, WAV, JPEG) and prior experience in media, broadcast, or production environments are advantageous.
