Profile
The Operations Executive (Operations) is responsible for the shipment and delivery, and operational support and issue.
He/She will build relationships within the company and with various stakeholder (Vendor, Customer) coordinating efficient supply of Yara products to markets in Asia Pacific region based on business plan and market developments.
Responsibilities
- Responsible for full spectrum of container operational & shipping documentations.
- Coordinate with internal and external stakeholders such as commercial/market, vendors, traders, Yara maritime logistic and customers on execution of container, shipment communication to ensure smooth operation flow.
- Execute order placements and coordinate with vendor, buyers, forwarder, and shipping line for all cross trade shipments.
- Draft sales & purchase contracts, addendum, service agreement and/or relevance agreement.
- Responsible for the computation of interco sale pricing for container.
- Liaise with planning team for volume allocation, transfer, demand, cancellation, diversion etc.
- Handles monthly and year-end book closing reporting within deadlines and review month-end closing profit and loss, accrual report and post inventory.
- Process stock in/out, billing, create debit/credit notes, accrue expenses in ERP(SAP).
- Set up commission and rebate for month end / year end closing for shipments in SAP.
- Initiate credit limit risks assessment with commercial and finance.
- Ensure compliance check and creation of IDD, vendor, service provider, buyer and product new creation on master data governance channel.
- Coordinate with product quality team, market on quality claim settlement.
- Obtain approval from trade finance bank on confirmation rate, discounting rate etc.
- Provide support on audit documentations and provide them to finance.
- Ensure follow-up on account receivable & payable with buyer/vendor and finance department.
- Support front office on market requirements and after sale requirements, negotiation of letter of credit, document against payment or document against acceptance.
