Operations Executive

About Us

VM Federation is a Singapore-based company specializing in precision manufacturing, industrial packaging,

supply chain coordination, and international business development. We work closely with customers, suppliers,

manufacturers, and logistics partners across global markets to support project execution from production to

final delivery.

We are looking for an experienced and dynamic individual with strong project coordination and communication

skills to join our growing team.

Position Overview

The Project Management & Supply Chain Executive will be responsible for coordinating customer projects,

liaising between customers and suppliers, managing shipment arrangements with freight forwarders, and

ensuring smooth operational execution.

This role requires someone who is organized, proactive, detail-oriented, and comfortable handling multiple

stakeholders across different countries and time zones.

In addition, the candidate will gradually be involved in supporting and managing the company's LinkedIn and

social media presence, including content coordination and branding activities.

Project Management & Coordination

Coordinate and manage customer projects from enquiry stage to shipment completion.

Liaise closely with customers, suppliers, factories, and internal teams to ensure timelines and

deliverables are met.

Monitor project progress, production schedules, and shipment deadlines.

Prepare quotations, purchase orders, shipping documents, reports, and operational updates.

Follow up on customer requirements, technical clarifications, and delivery schedules.

Support management in operational planning and project execution.

Logistics & Supply Chain Coordination

Arrange shipments and coordinate closely with freight forwarders, shipping lines, and logistics partners.

Prepare and manage shipping documentation including invoices, packing lists, BLs, COO, and

export/import documents.

Ensure smooth shipment planning and execution for both local and international deliveries.

Handle shipment tracking, cargo updates, and issue resolution.

Possess working knowledge of shipping and trade terms such as FOB, EXW, CIF, DDP, and Incoterms.

Coordinate with warehouses, factories, and transport providers to ensure timely delivery.

Customer & Supplier Communication

Serve as a key communication bridge between customers, suppliers, and operations teams.

Maintain strong customer relationships through timely communication and professional follow-ups.

Handle enquiries, shipment updates, scheduling matters, and operational coordination efficiently.

Support negotiations and coordination for pricing, lead times, and delivery arrangements.

Marketing & Social Media Support

Assist in managing and growing the company's LinkedIn and social media platforms.

Coordinate content posting, branding updates, and company announcements.

Support basic marketing activities such as content creation, campaign coordination, and online

engagement.

Work closely with management to strengthen the company's online presence and branding.

Requirements

Diploma or Degree in Business, Marketing, Supply Chain, Logistics, Project Management, or related

fields.

Minimum 2-4 years of relevant working experience in project coordination, logistics, shipping,

operations, or customer service.

Strong understanding of shipping procedures and international trade terms (Incoterms).

Experience liaising with freight forwarders, shipping lines, suppliers, and customers.

Excellent communication and stakeholder management skills.

Highly organized with strong multitasking and problem-solving abilities.

Proficient in Microsoft Office (Excel, Word, PowerPoint).

Experience in social media management, LinkedIn marketing, or content coordination is an added

advantage.

Ability to work independently in a fast-paced environment.

Fluent in English additional languages such as Mandarin are advantageous due to communication with

regional suppliers and customers.

Preferred Qualities

Proactive and willing to learn.

Strong sense of ownership and responsibility.

Good interpersonal and relationship-building skills.

Comfortable handling international coordination and operational matters.

Interest in branding, business development, and digital marketing.

Why Join Us

Opportunity to work with international customers and suppliers.

Exposure to global supply chain and project management operations.

Dynamic and fast-growing business environment.

Career growth opportunities across operations, business development, and marketing functions.

Hands-on involvement in regional and international projects.