Operations Executive / Assistant

Job Summary -

The Operations Executive is responsible for supporting the Company's daily operational functions, including logistics coordination, inventory management, transport planning, PPE control, worker deployment communication and safety training coordination. The role ensures operational efficiency, regulatory compliance, and proper documentation in accordance with company policies and statutory requirements.

Key Responsibilities

1. Operational Coordination

. Inform workers of daily deployment locations and reporting instructions as directed by management.

. Coordinate daily operational arrangements to ensure smooth workflow.

. Maintain proper documentation and organized filing systems.

. Prepare operational reports and updates for management review.

2. Logistics & Transport Planning

. Plan and coordinate transportation arrangements for workers, materials, and equipment.

. Liaise with drivers and transport vendors to ensure smooth daily operations.

. Monitor vehicle usage records and servicing schedules.

. Ensure timely delivery and collection of materials and equipment.

3. Inventory & Store Management

. Maintain accurate inventory records for materials, tools, equipment, and supplies.

. Monitor stock levels and arrange replenishment when required.

. Conduct periodic stock checks and reconciliation.

. Ensure proper storage and housekeeping of store areas.

4. PPE Management

. Maintain sufficient stock of Personal Protective Equipment (PPE).

. Issue PPE to employees and maintain issuance records.

. Monitor PPE condition, expiry dates, and replacement schedules.

. Ensure compliance with workplace safety requirements regarding PPE usage.

5. Safety Training & Induction Coordination

. Arrange and coordinate safety induction courses and mandatory training.

. Register employees for required safety courses.

. Maintain records of safety certifications and monitor validity.

. Liaise with training providers to ensure timely renewals.

. Ensure workers hold valid certifications prior to deployment.

6. Compliance & Documentation

. Ensure compliance with company SOPs and relevant statutory regulations.

. Maintain operational records, permits, licenses, and compliance documentation.

. Assist in submission of required documentation to relevant authorities.

. Report operational or compliance matters to management promptly.