Qualification & Requirements:
- Education: Minimum GCE O Level, NITEC, or Diploma in Maritime Studies, Logistics, or a related field preferred.
- Technical Proficiency: Strong knowledge and competency in computer applications (PC Literate), especially Microsoft Office Suite (Word, Excel, Outlook).
- Proven experience (minimum 2-3 years) in the Marine operations industry is highly advantageous.
- Prior experience in liaising and handling administrative/operational matters with MPA and PSA.
- Familiarity with the registration, permitting, and licensing processes for vessels, tugboats, and crane barges in Singapore.
Core Competencies:
- Strong communication skills (written and verbal) to effectively coordinate with internal and external stakeholders.
- Excellent organizational and time management skills.
- Proactive, able to work independently, and possesses good problem-solving abilities.
- Must be willing to perform routine onboard/onsite vessel duties for surveys and inspections
Key Responsibilities:
The Operation Coordinator will provide comprehensive support to the Manager on all Marine Fleet operational and administrative matters, focusing on:
Fleet Operations & Regulatory Compliance (Singapore)
- Manage and execute all necessary administrative work related to MPA registry and PSA registry for the entire marine fleet.
- Oversee the application and renewal of all essential Permit licenses for vessels, tug boats, and crane barges.
- Coordinate with internal teams and external bodies for mandatory vessel surveys and inspections.
- Conduct routine onboard vessel surveys as required to ensure operational readiness and compliance.
Commercial & Procurement Support
- Prepare, generate, and track Sales Quotations for marine services and vessel chartering.
- Supplier coordination for procurement of parts, services, and bunkering, ensuring timely delivery and cost-efficiency.
- Process and document purchase orders and service agreements, maintaining accurate records.
Stakeholder & Crew Management
- Serve as the primary liaison for Tugboat Owners and other vessel principals for operational and contractual matters.
- Manage the Crew duty roster, ensuring adequate staffing and compliance with working hour regulations.
- Maintain and update accurate crew profiles and portfolio management records (certifications, training, medicals).
- Foster strong working relationships with all stakeholders, including clients, owners, and regulatory bodies.
