Operations Administrator (Engineering / Construction / Logistics)

• Well Established Company

• Basic $2500 - $3300 + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Kaki Bukit

• Working hours : Monday to Friday (9am to 6pm)

Job Responsibilities:

Operations Support

• Provide administrative and coordination support to the Operations Team for daily activities

• Assist in scheduling, tracking, and followup of operational tasks and deliverables

• Maintain accurate records of operational data, reports, and documentation

• Support process improvements and ensure compliance with internal procedures

Contract Team Support

• Assist in preparing, organizing, and managing contracts, agreements, and related documentation

• Coordinate contract flow including submission, endorsement, approval, and execution

• Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders

• Maintain a centralized contract filing system (physical and/or digital)

Sales Administration Support

• Support Sales Admin Team with sales orders, quotations, invoices, and related documentation

• Assist in order processing and coordination between sales, operations, and clients

• Update sales and customer records in internal systems

• Prepare basic sales and operations summary reports as required

CrossTeam Coordination

• Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication

• Follow up on outstanding issues, documents, or requirements across teams

• Support internal meetings, including preparation of documents and meeting minutes

General Administration

• Perform general administrative duties such as filing, data entry, document control, and correspondence

• Support audits (internal or external) by organizing relevant documentation

• Support inventory management of the company Sales and Maintenance stocks

• Undertake adhoc tasks as assigned by management

Job Requirements:

• Possess minimum O-Level or ITE education in any discipline

• 1-2 years of administrative or operations support experience, preferably within the engineering or construction industry and an SME environment

• Exposure to contract administration, sales support, or operations coordination is an advantage

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492