Key Responsibilities:
Operations Support
- Provide administrative and coordination support daily operation needs.
- Assist in scheduling, tracking, and followup of operational tasks and deliverables.
- Maintain accurate records of operational data, reports, and documentation.
- Support process improvements and ensure compliance with internal procedures.
Contract Team Support
- Assist in preparing, organizing, and managing contracts, agreements, and related documentation.
- Coordinate with Service and Maintenance teams to ensure proper delivery of services as per contract.
- Coordinate contract flow including submission, endorsement, approval, and execution.
- Track contract status and renewal dates, highlighting key deadlines to relevant stakeholders.
- Maintain a centralized contract filing system (physical and/or digital).
Sales Administration Support
- Coordinate and follow up on purchase orders, liaising with Sales, Accounts, and customers to ensure accuracy, completeness, and timely processing of all relevant documentation.
- Update sales and customer records in internal systems.
- Prepare basic sales and operations summary reports as required.
CrossTeam Coordination
- Act as a liaison between Contract, Sales Admin, and Operations teams to ensure smooth communication.
- Follow up on outstanding issues, documents, or requirements across teams.
- Support internal meetings, including preparation of documents and meeting minutes.
General Administration
- Perform general administrative duties such as filing, data entry, document control, and correspondence.
- Support audits (internal or external) by organizing relevant documentation.
- Support inventory management of the company Sales and Maintenance stocks.
- Undertake adhoc tasks, like trade show, as assigned by management.
Requirements & Qualifications:
- O-Level / ITE education in any discipline (Preferably engineering related).
- 1-3 years of administrative support experience (SME experience preferred).
- Exposure to contract administration or operations coordination is an advantage.
- Strong organizational and multitasking skills.
- Good attention to detail and documentation accuracy.
- Effective communication and coordination skills.
- Proficient in Microsoft Office (Word, Excel, Outlook) ERP/CRM experience is an advantage.
- Able to work independently and collaboratively in a small team environment.
- Proactive and responsible with a positive working attitude.
- Able to handle multiple priorities in a fastpaced SME setting.
- Willing to learn and support across different functions.
Other Information:
- Work Location: East of Singapore
- Working Hours: 9.00am to 6.00pm (Mon to Fri)
- Medical and Dental Benefit
- Annual Leave
- Performance Bonus
