Job Summary
You will provide administrative and operational support to the property team, including purchasing coordination, reporting, staff administration, and guest request handling to ensure smooth daily operations.
Job Description
- Create and manage Purchase Orders for required goods and services ensuring compliance with purchasing policy and procedures
- Coordinate with suppliers on timely delivery of goods and services in accordance contractual agreement
- Manage petty cash float and claims
- Preparation of monthly reports. i.e. department accruals, Sustainability Report, contracted services reports, etc
- Answer telephone calls
- To co-ordinate all guests requests to the respective departments
- Process staff meal allowance and overtime claims via time attendance system
- Manage new hire onboarding and staff administration matters
- Manage office stationery and printing supplies and equipment
- Responsible for the set-up of all files and records and having it properly maintained and updated
Key Qualifications
- Diploma or equivalent qualification in Business Administration or related field
- Minimum 2 years of relevant administrative or operations support experience
- Proficient in MS Office applications and familiar with time attendance systems
- Strong organizational and multitasking skills
- Good communication and interpersonal abilities
- Able to work independently and handle confidential matters with discretion
- Knowledge of purchasing and basic accounting processes is an advantage
