Operations Admin Executive

• Position: Operations Admin Executive

• Location: Ubi

• Working hours: Monday to Friday (8am - 5:30pm)

• Salary (commensurate with experience): Up to $4,200 Monthly Basic Salary + AWS + Medical Benefits

• Duration: Permanent

• Industry: Transportation

Main Responsibilities:

• Provide daily administrative and operational support to the Operations Department.

• Maintain operational records, trackers, documentation and follow-up items.

• Prepare reports and support departmental projects and business-continuity activities.

• Process invoices, debit notes, credit notes and approved billing adjustments.

• Verify supporting documents and coordinate with Operations, Sales, Finance and customers.

• Assist with billing discrepancies, month-end billing and reconciliations.

• Process vehicle road-tax renewals and maintain renewal schedules.

• Follow up on fleet documentation.

• Coordinate chauffeur assignments and deployment changes.

• Controls and improvement

• Track audit, review and internal-control follow-up actions.

• Support onboarding and departmental orientation.

• Support digitalisation, automation and process-improvement initiatives.

Requirements:

• Diploma in Business Administration, Operations Management, Business Studies, Finance or a related discipline.

• At least two years of relevant experience in operations support, administration, billing coordination, customer service or a related function.

• Experience in fleet operations, transport, automotive, rental or leasing would be advantageous.

• Comfortable handling invoices, reconciliations, operational records and multiple follow-up matters..

• Proficient in Microsoft Office and Microsoft 365 applications.

Email to: [Confidential Information] for more information.

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Abby Pang

Deputy Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.