Job Description

Operation Support Admin (WASS)

Job Title: Operation Support Admin
Location: Ang Mo Kio Industrial Park 2, Singapore
Working Hours: Monday to Friday, 8:30 AM - 6:00 PM Alternate Saturday, 8:30 AM - 12:30 PM

Job Overview

We are seeking a responsible, organised, and detail-oriented Operation Support Admin to support our day-to-day administrative and operational activities.

The successful candidate will assist with service order processing, technician scheduling, purchasing, inventory management, documentation, and general administrative duties. This role is suitable for candidates who are organised, willing to learn, and able to manage multiple tasks in a fast-paced environment.

Key Responsibilities

Process and maintain Service Orders (SO), Purchase Orders (PO), and Delivery Orders (DO)
Assist in preparing and updating the daily schedules for technicians
Coordinate the purchase and delivery of products, materials, and supplies
Assist with inventory control and stock management
Monitor stock levels and ensure adequate inventory is maintained
Update the inventory system accurately when goods are received
Verify and maintain relevant delivery and inventory records
Scan and digitise documents for proper record-keeping
Maintain organised filing systems and documentation
Provide general administrative and clerical support
Coordinate with technicians, suppliers, vendors, and internal team members
Assist with daily office operations
Perform other ad hoc duties and assignments as required

Job Requirements

Minimum N-Level qualification
Previous experience in administration, operations support, or a similar role is preferred
Proficient in Microsoft Word and Excel
Good organisational and time-management skills
Strong attention to detail and accuracy
Able to prioritise tasks and manage multiple responsibilities
Good communication and coordination skills
Able to work independently and as part of a team
Responsible, positive, and willing to learn
Spoken Mandarin is required to communicate effectively with Mandarin-speaking clients, vendors, and regional stakeholders
Malaysian applicants are welcome to apply

What We Offer

Stable working environment
Supportive and collaborative team
On-the-job training and guidance
Opportunities to develop skills in administration and operations
Exposure to purchasing, inventory management, scheduling, and service operations