Operation Executive (Marine Terrace)

Job Scope

• Assist in managing the school's operational processes, including scheduling, correspondence, and documentation, as well as coordinating logistics for school events, programmes, examinations, emergency exercises, and meetings.
• Promptly address and log facility defects, feedback, or operational disruptions raised by staff or pupils.
• Assist in supervising business partners and contractors for building maintenance, cyclical repairs, and infrastructure improvements, and conduct routine checks on school facilities including classrooms, playgrounds, and specialised rooms such as Science Laboratories and AVA rooms to ensure high standards of cleanliness and safety.
• Collaborate with the school's team of Operations Support Officers (OSOs) on daily cleaning schedules and asset maintenance.
• Liaise with vendors, contractors, and external stakeholders on facility and operational matters, and assist in preparing reports and administrative documents.
• Assist with the procurement of products and services relating to operational requirements, including supporting and managing internal systems, as well as procurement and inventory management of school supplies and equipment.
• Support the school's safety and security protocols, including overseeing the safe arrival and dismissal of pupils and ensuring that school premises are well-maintained and compliant with safety requirements.
• Assist with asset and inventory tracking and renovation project planning and work closely with the VPA, OM, and relevant team members to set up proper records and ensure that existing documentation and records are kept accurate and up-to-date.
• Undertake any ad-hoc duties as assigned by the VPA or OM.

Requirement

• Possess a minimum GCE O Level qualification or equivalent, with at least 2 years of experience in operations, logistics, and/or estate management.
• Prior experience in an administrative cum operations role is an advantage, and experience working in a school or child-centric environment would be a plus.
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint is required, and general computer literacy is essential for managing school systems and digital workflows.
• Strong interpersonal and communication skills, vendor negotiation abilities, and the capacity to manage crisis situations calmly and effectively.
• Strong organisational skills, a patient and nurturing disposition, and the ability to multitask and adapt to shifting priorities as needed.
• A collaborative team player who works well with teachers, staff, and parents, and is comfortable navigating a dual reporting structure.
• A Fire Safety Manager (FSM) certification or Workplace Safety and Health (WSH) certification would be an added advantage.

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411

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