About the Role
We are looking for a proactive and detail-oriented Operation Executive to support our fertilizer trading activities. You will manage end-to-end trade operations, shipping documentation, and logistics coordination, while supporting internal finance, risk, and compliance processes.
Key Responsibilities
Trade Operations & Documentation
- Handle full sets of import/export documents (BL, Invoice, Packing List, COO, inspection certificates, etc.).
- Prepare documents for LC application and bank negotiation.
- Prepare Sales & Purchase Contracts, shipping instructions, and transaction files.
- Apply Incoterms 2020 accurately in trade and shipping documentation.
Shipping & Logistics Coordination
- Liaise with suppliers, buyers, surveyors, and shipping lines on cargo readiness and shipment schedules.
- Coordinate vessel bookings, loading/discharging arrangements, and cargo tracking.
- Compute laytime and support resolution of claims.
- Monitor demurrage and deadfreight exposure and highlight risks to the commercial team.
Finance, Risk & Compliance
- Support Accounts in payment processing and monthly accruals.
- Provide shipment and volume information to finance for hedge matching.
- Coordinate basic checks on hedging exposure to ensure correct coverage.
- Ensure compliance with internal SOPs, Incoterms 2020, and documentation standards.
General Administrative Support
- Prepare internal operational reports and updates.
- Support Operations Manager and commercial team in daily execution.
- Assist with administrative tasks where required.
Requirements
- Diploma/Degree in Business, Trade, Maritime, Logistics, or related field.
- At least 3 years of working experience in commodity trading operations preferred (fertilizer/agri/chemical/dry bulk).
- Strong understanding of trade documentation, LC processes, and Incoterms 2020.
- Knowledge of laytime and exposure to demurrage/deadfreight preferred.
- Ability to support simple hedging exposure checks is an advantage.
- Strong communication skills in English Chinese proficiency is a plus.
- Able to work independently in a fast-paced trading environment, with occasional after-hours support.
