Operation Executive cum admin

We are a shipowning company operating tug boats and barges to support our own cargo operations and freight services. We are looking for a responsible and hands-on individual to join our team as an Operations Executive. Training will be provided for candidates who are willing to learn and grow in the marine industry.

Job Responsibilities

• Liaise with tug boat and barge crew on daily operational matters, including crew welfare, medical arrangements, maintenance issues, repairs, and crew changes.

• Assist in managing routine vessel requirements such as surveys, docking schedules, insurance renewals, and compliance with relevant maritime regulations (e.g. MPA requirements).

• Coordinate procurement of spare parts, vessel supplies, bunker fuel, fresh water, and other onboard necessities.

• Source and liaise with suppliers prepare and issue Purchase Orders (PO).

• Verify supplier invoices and highlight discrepancies where necessary.

• Monitor and coordinate the maintenance of deck equipment and ensure all certificates are valid and up to date.

• Maintain proper records of vessel documents, purchases, operational expenses, and shipment schedules.

• Assist in coordinating tug and barge movements for internal cargo and chartered vessels.

• Provide operational support to the Shipping / Operations team.

• Assist in preparation and submission of monthly operational reports and project-specific updates.

• Perform other ad-hoc duties related to marine and shipping operations as assigned.
  
  Job Requirements
  - Minimum Diploma in Maritime, Logistics, Business, or related field preferred.

  - Candidates without relevant qualifications but with strong willingness to learn are welcome to apply.

  - Able to communicate in Bahasa Melayu and/or Indonesia to liaise with vessel crew is preferred but not
  compulsory.

  - Entry-level candidates with strong interest in marine operations may also apply.

  - Responsible, organised, and able to handle operational matters in a fast-paced environment.

  - Good coordination and communication skills.

  - Basic proficiency in Microsoft Office (Excel, Word, Outlook).
  
  What We Offer

  . On-the-job training in vessel and marine operations.

  . Exposure to shipowning and tug & barge management.

  . Stable working environment.

  . Opportunity to grow in the marine industry.