Job Description

We are looking for an organized and responsible Operations Admin Assistant/Executive to support our Project Department in daily administrative work and operational reporting.

Key Responsibilities

Prepare and update daily, weekly, and monthly project reports.
Collect and consolidate site information, manpower records, equipment usage, work progress, and other operational data.
Perform data entry for Work Orders, Delivery Orders, timesheets, and project-related documents.
Coordinate with Project Managers, Engineers, site personnel, and other departments to obtain the required information.
Follow up on outstanding reports and ensure timely submission.
Maintain proper filing and documentation of project records.
Update project trackers, schedules, and progress reports.
Assist with supporting documents for meetings, claims, audits, and management reporting.
Provide general administrative support to the Project Department.
Carry out any other duties assigned by Management.

Requirements

Minimum GCE O Level, Nitec, Higher Nitec, Diploma, or equivalent.
Relevant administrative or project support experience is preferred.
Proficient in Microsoft Excel, Word, and Outlook.
Able to work independently and communicate with both office and site personnel.
Good organizational skills, attention to detail, and ability to meet deadlines.
Experience in the construction, civil engineering, or marine construction industry will be an added advantage.