Maintain accounting records, including recording transactions, reconciling accounts, and ensuring compliance with accounting standards and company policies.
Perform monthly bookkeeping and financial data entry for the company and its affiliates.
Manage and process company payments and receipts in a timely and accurate manner.
Coordinate with internal stakeholders and external accountants/auditors to support audits, statutory compliance, and tax filings across the company and group affiliates.
Assist in the opening of corporate bank accounts and ensure the proper maintenance and smooth operation of all company banking activities.
2. Human Resources
Manage recruitment and onboarding processes, including preparing employment contracts and maintaining employee documentation.
Maintain accurate employee records, including attendance, leave tracking, and payroll inputs such as salaries and CPF contributions.
Ensure compliance with Singapore labour laws and all relevant statutory and regulatory requirements.
Support employee performance management processes, including performance reviews.
Assist with the application and renewal of work passes (e.g., SPass and Employment Pass) for employees and senior management, as required.
3. Office Administration
Coordinate with the company secretary on annual statutory filing and corporate compliance matters for the company and group affiliates.
Oversee daily office administration and facilities management to ensure smooth business operations.
Maintain and organize records, files, and contracts related to vendors and service providers.
Manage procurement of office supplies and equipment, ensuring cost efficiency and operational needs are met.
Handle office correspondence, documentation, and general administrative support.
Provide administrative support to senior management,including assistance with ad hoc and personal matters when required.
4. Business Support
Provide support for the group's overseas projects.
Qualifications & Skills
Diploma or above in Accounting, Business Administration, or related fields.
Minimum 2-5 years of experience in accounting, HR, and/or administrative roles.
Practical knowledge of bookkeeping and basic accounting principles.
Understanding of labour laws and experience in payroll and HR compliance.
Strong coordination, organizational, and multitasking skills.
Proficient in MS Office applications, particularly Excel and Word.
Excellent communication and interpersonal skills.
Willingness to learn and develop new skills.
Experience coordinating with companies in Mainland China is an advantage.
Fluent in English and Chinese proficiency in Malay is a plus.
