Office Manager - Leading Offshore Law Firm

Company Overview:

Our client is a leading international law firm with a strong presence in Singapore, recognised for its exceptional legal expertise and client-centric approach. The firm has established itself as a trusted advisor to multinational corporations, financial institutions, and private clients across the UK, Asia-Pacific, and the Middle East.

Job Summary:

We are seeking a hands-on, organised, and proactive Office Manager to support the smooth running of our client's Singapore office. The role focuses on day-to-day office and facilities operations, coordination with building management, and planning company events.

Key Responsibilities:

• Manage daily office operations, ensuring a professional, well-maintained, and welcoming workplace.
• Coordinate facilities services, including maintenance, repairs, cleaning, security access, and office equipment upkeep.
• Act as the main point of contact for building management, liaising on maintenance requests, access arrangements, building requirements, and workplace issues.
• Manage relationships with vendors and service providers, obtaining quotations, coordinating services, and monitoring service quality.
• Plan and coordinate internal events, employee engagement activities, and corporate functions, including venue sourcing, catering, logistics, and on-site support.
• Monitor office supplies and inventory, coordinate procurement, and track office and facilities expenses.
• Support office improvement projects, space planning, and workplace health and safety procedures.

Requirements:

• 3-5 years of experience in office administration, office coordination, or facilities support within financial or professional services. Experience in a law firm or legal services environment is highly advantageous.
• Experience working in a global environment and engaging with multinational stakeholders.
• Responsive, adaptable, and confident, with strong interpersonal and communication skills.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities in a fast-paced, international environment.
• Proactive and resourceful, with a willingness to take ownership and resolve day-to-day workplace issues.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. By submitting your application, you give us permission to store and use your data for recruitment purposes in accordance with our privacy policy.