Job Summary
In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude. This position reports into the Sydney office, which is our Regional Head office.
Responsibilities
Management Support
- Support key members of our Singapore office
- Support visiting Executives and VP's
The duties initially assigned include, but are not limited to:
- Front of house and first point of contact for internal and external visitors to the Singapore office
- Co-ordination of travel Domestic and International
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update telephone lists and directories, update floor plans, organise catering and events, together with any other tasks as requested.
- Minute taking
- Preparing documents/presentations formatting, printing, binding as needed
- Preparing expense reconciliation (using WorkDay)
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment
- Coordinate efforts with other departments including HR, Recruitment and IT
Experience and Qualifications
- 5 plus years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
Education and Training
- Skills in Office 365 and WorkDay would be desirable.
