Office Manager cum PA

We're looking for an organised, proactive Office Manager cum PA to support our CEO and keep the office running smoothly. You'll be the go-to person for both executives and the wider team, balancing high-level executive support with day-to-day office operations.

Key responsibilities

Executive support

• Manage two executives calendars, prioritising meetings and handling scheduling conflicts across time zones
• Arrange business travel, including flights, accommodation, visas and detailed itineraries
• Prepare, draft and review correspondence, presentations, reports and briefing materials
• Coordinate board and leadership meetings: agendas, meeting packs, minutes and action tracking
• Act as the first point of contact for internal and external stakeholders, handling confidential matters with discretion
• Organise client meetings, business lunches and corporate events
• Process expense claims and keep track of executive admin

Office management

• Oversee daily office operations, facilities and supplies
• Manage vendor and supplier relationships, contracts and renewals
• Support HR admin, including onboarding and offboarding, staff records and leave tracking
• Coordinate with finance on invoices, petty cash and office budget tracking
• Maintain office policies, SOPs and filing systems
• Plan internal events and team engagement activities
• Welcome visitors and keep the office professional and well run

Requirements

• 3+ years experience as a PA, EA or Office Manager, ideally supporting C-level executives
• Experience supporting more than one senior executive at a time
• Experience working in a global or MNC environment is strongly preferred
• Strong organisational skills and the ability to manage competing priorities
• Excellent written and spoken English
• High level of discretion and professionalism
• Proficient in Microsoft Office and/or Google Workspace
• Proactive, resourceful and comfortable working independently.