Overview
We are seeking an experienced and proactive Office Manager to oversee the day-to-day operations of our office and ensure a smooth, efficient, and professional working environment. The ideal candidate should possess strong organizational and leadership capabilities, with prior experience in a law firm environment, hands-on exposure to office relocation projects, and experience leading a small administrative or operations team.
This role requires someone who is resourceful, detail-oriented, and capable of managing multiple stakeholders while maintaining high operational standards.
Key Responsibilities
Office & Facilities Management
- Oversee daily office operations and ensure the office environment is well-maintained, safe, and fully operational.
- Manage office facilities, maintenance, vendors, office supplies, pantry, meeting rooms, and general administrative matters.
- Liaise with landlords, building management, contractors, and external service providers.
- Ensure compliance with workplace policies, health & safety requirements, and internal operational procedures.
Office Relocation & Project Management
- Lead and manage office relocation projects, including planning, vendor coordination, budgeting, timelines, and execution.
- Coordinate with internal stakeholders and external vendors to ensure smooth office moves, renovations, and workspace setup.
- Manage post-relocation operational readiness and resolve any transition-related issues efficiently.
Team Leadership & Stakeholder Management
- Lead, mentor, and supervise a small office administration or facilities team.
- Delegate responsibilities effectively and ensure team deliverables are met.
- Partner closely with senior management and various departments to support business operations.
- Foster a collaborative and service-oriented office culture.
Administrative & Operational Support
- Manage office budgets, procurement, and contract renewals.
- Review and improve office processes and operational workflows.
- Support company events, staff engagement activities, and business continuity planning.
- Handle confidential and sensitive information with professionalism and discretion.
Requirements
- Prior experience as an Office Manager within a law firm environment is highly preferred.
- Proven experience managing office relocation or workspace transformation projects.
- Demonstrated leadership experience managing or supervising a small team.
- Minimum 5-8 years of relevant office management, facilities, or operations experience.
- Strong organizational, communication, and stakeholder management skills.
- Ability to multitask and work effectively in a fast-paced professional environment.
- Proficient in Microsoft Office applications and general office systems.
- Strong problem-solving skills with a hands-on and proactive approach.
Preferred Attributes
- Professional, mature, and highly dependable.
- Strong attention to detail and ability to maintain confidentiality.
- Comfortable working independently while managing multiple priorities.
- Service-oriented mindset with strong interpersonal skills.
If you are interested in applying for this role, please submit your resume through this portal or send a copy of your CV (Word document) to [Confidential Information].
EA Reg No. R1876585
EA License No. 23S1593
