Job Title: Office Assistant
Location: Punggol, Singapore | Full Time
About the Role
We are looking for a reliable and proactive Office Assistant to join our team in Punggol, Singapore. In this role, you will be the backbone of our office operations and provide direct support to our CEO. This position is ideal for someone who is well-organized, detail-oriented, and comfortable working in a bilingual (English and Mandarin) environment.
Key Responsibilities
Office Operations & Administration
- Manage office supplies inventory, including procurement, stocking, and vendor coordination
- Oversee day-to-day office operations to ensure a smooth, well-organized, and efficient working environment
- Handle general administrative tasks, office maintenance, and logistics coordination
- Support basic bookkeeping or expense tracking as needed
Executive Support to the CEO
- Assist the CEO with daily schedule management, including meeting arrangements, calendar coordination, and appointment scheduling
- Prepare meeting materials, take minutes, and follow up on action items
- Coordinate travel arrangements and business itineraries
- Handle confidential information with professionalism and discretion
Communication & Liaison
- Serve as a key point of contact, liaising with internal teams and external stakeholders
- Communicate fluently in both English and Mandarin (Chinese) to support coordination with Chinese-speaking partners, vendors, and counterparties
- Draft and respond to emails, calls, and correspondence on behalf of the office/CEO when required
What You'll Bring
- Minimum qualification: Diploma or equivalent relevant experience in office administration or executive support is a plus
- Fluent in English and Mandarin (spoken and written) - required for day-to-day stakeholder communication
- Strong organizational and multitasking skills with high attention to detail
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office tools
- Discreet, dependable, and able to work independently with minimal supervision
- Singapore citizens / PRs preferred
