Administrative & SecretarialSupport
- Provide full spectrum of secretarial andadministrative support to the Director and management team
- Manage correspondence, scheduling,meeting coordination, and travel arrangements
- Develop and implement administrativepolicies and procedures to improve organisational efficiency
- Maintain accurate records, files, and documentation in compliance with company policies and legal requirements
- Handle ad hoc duties and special projects as assigned by the Director
OfficeOperations & Facilities Management
- Oversee and coordinate daily administrative operations to ensure smooth and efficient office management
- Manage office facilities and resources,including equipment, supplies, and maintenance
- Liaise with building management, vendors,and service providers for office upkeep and repairs
- Monitor and manage office-related expenses and procurement within budget
EmployeeShelter & Tenancy Administration
- Administer tenancy matters for both office and employee shelter premises, including lease renewals, correspondence with landlords, and documentation
- Manage utility bills, service charges, and related payments for the office and employee shelter
- Coordinate move-in and move-out processes for employee accommodation, including room allocation and inventory checks
- Ensure employee shelter facilities are well-maintained, compliant with applicable regulations, and properly documented
- Serve as the primary point of contact for accommodation-related queries from employees and external parties
Human Resources Administration
- Handle employee-related administrative tasks including onboarding, offboarding.
- Assist with leave management, attendance tracking.
Stakeholder Coordination
- Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration
- Identify areas for process improvement and implement solutions to enhance administrative workflows
- Supervise and provide guidance to administrative staff where applicable
Requirements
. Minimum 2-3 years of relevant experience in office administration, operations, or a similar role
. Prior experience managing tenancy, facilities, or employee accommodation is an advantage
. Diploma or degree in BusinessAdministration, Management, or a related discipline preferred
. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
. Able to work independently with minimal supervision and exercise sound judgement
. Strong problem-solving skills with aproactive and hands-on approach
. Well-organised with strong attention to detail and the ability to manage multiple tasks under tight timelines
. Good interpersonal and communication skills for liaising with staff, vendors, and external parties
. Discreet and professional in handling confidential and sensitive information
Working Hours
Monday to Friday: 9:00 AM - 6:00 PM Saturday: 9:00 AM - 1:00 PM
Location
Jurong East
