Office Manager (6 months contract)

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people's lives. Working in partnership makes it possible to deliver the world's most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world's largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

As the Office Manager, you will play a pivotal role in ensuring the smooth day-to-day operation of our Singapore office. You'll provide facilities that reflect and support a professional work environment while fostering a cohesive and collaborative team culture across all staff.

This is a dynamic position that combines operational excellence, people engagement, and proactive problem-solving. If you thrive in a fast-paced environment and enjoy making things run seamlessly, we'd love to hear from you.

Key Responsibilities

Switchboard maintenance, screening of all phone calls and update telephone directory

Responsible and oversee the day-to-day administrative functions

Courier and mailing services

Arrange refreshment for office meetings/seminars

Manage meeting agenda and follow up on open issues

Ordering of stationery, name cards, office supplies and pantry stocks

Ensure tidiness of the office/meeting rooms

Ensure invoices tracker are input timely

Update company organization chart flow board

Set up workstation, locker and designated seat for new joiner

Prepare materials for board meetings

Ordering gift baskets for births and wreaths for demise of employees/relatives

EDM emails for festive season

PO creation and receipt PO on D365

Coordinate for events planning (Townhall, fund charity, year-end party)

Support Singapore business generation for bids & proposal

Support Project & Cost management team for final accounts printing

Onboarding for new hires

Employee exit clearance form

Manage the company calendar movements and booking of meeting rooms

Manage tenancy agreements, renewal and ongoing tenancy matters etc

Ensures the operations of the company are within a secure, efficient and organized work environment

Knowledge on ISO9001:2008, ISO14001:2004 and ISO 45001: 2018

Fire warden and SDO office & SGSecure representative

Any other ad-hoc duties assigned

• 25 years experience in an administrative or office management role.
• Exceptional attention to detail and commitment to quality.
• Strong organizational and time management skills with the ability to prioritize effectively.
• A proactive, self-starter mindset with excellent problem-solving abilities.
• Outstanding communication and interpersonal skills.
• Proficiency in Microsoft Office and general technical aptitude.
  
  

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.