Executive Assistant / Office Manager - Contract position
About the Role:
Our client is a growing boutique company seeking a highly organized and proactive Executive Assistant / Office Manager to support senior leadership and manage day-to-day office operations. This is a hybrid role that requires excellent multitasking skills, discretion, and the ability to work independently in a fast-paced environment. There is possibility that the role may be converted to a permanent role if the incumbent proves themselves.
Key Responsibilities:
- Provide executive-level support, including calendar management, travel arrangements, meeting coordination, and expense reporting.
- Act as a liaison between management, staff, and external stakeholders.
- Oversee general office administration: facilities, vendors, supplies, IT coordination, and office maintenance.
- Support HR functions such as onboarding, employee records, and payroll coordination.
- Assist with basic finance administration: invoices, payments, and budget tracking.
- Organize company meetings, events, and team activities.
- Draft, review, and manage correspondence, presentations, and reports.
- Maintain confidentiality and ensure smooth day-to-day operations of the office
Requirements:
- Diploma or Degree, with at least 5 years experience as an Executive Assistant, Office Manager, or in a similar role.
- Strong organizational, communication, and problem-solving skills.
- Proficient in MS Office (Word, Excel, PowerPoint) and comfortable with digital tools.
- High level of integrity, discretion, and professionalism.
- Ability to handle multiple priorities with flexibility in a small-company environment.
- Independent, resourceful, and hands-on.
- As this role deals with Japan clients, must have fluency in Japanese
What We Offer:
- Opportunity to work closely with senior leadership in a dynamic business environment.
- A collaborative, close-knit team culture.
- Exposure to a wide variety of business operations in a growing company
If you are a good match for the role above, please reach out to Ritu Chaudhari for a confidential chat today at [Confidential Information]
UEN: 201304702D | EAs: 14S7084 / R1109143
