Oversee and coordinate day-to-day office operations to ensure a smooth, efficient and well-organised workplace. For example: managing supplies, equipment, pantry and meeting-room booking.
Maintain the office environment (cleanliness, safety, access controls) and liaise with facilities management or building management as needed.
Handle procurement of office supplies, stationery, equipment and oversee vendor relationships (catering/pantry, cleaning, security, IT support).
Maintain accurate records, filing systems (both physical & electronic), office budgets and invoices. Ensure timely processing of vendor invoices and office-expense monitoring.
Act as a point of contact for internal stakeholders and external vendorshelp resolve operational or facility-related issues, answer queries, maintain good service levels.
Assist with ad-hoc administrative tasks, special projects (e.g., sustainability initiatives, process improvement), and provide support to senior management when needed.
Requirements / Qualifications
Diploma or above in Business Administration, Facilities Management, Office Administration or related field.
1-3 years of relevant office/administrative experience in Singapore.
Strong organisational skills, attention to detail, ability to multitask and prioritise work in a fast-paced environment.
Good interpersonal and communication skills (written and verbal).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with basic office systems.
A service-oriented mindset, independent and proactive attitude, able to work with minimal supervision.
