Key Responsibilities
- Oversee and coordinate day-to-day office operations to ensure a smooth, efficient and well-organised workplace. For example: managing supplies, equipment, pantry and meeting-room booking.
- Maintain the office environment (cleanliness, safety, access controls) and liaise with facilities management or building management as needed.
- Handle procurement of office supplies, stationery, equipment and oversee vendor relationships (catering/pantry, cleaning, security, IT support).
- Maintain accurate records, filing systems (both physical & electronic), office budgets and invoices. Ensure timely processing of vendor invoices and office-expense monitoring.
- Act as a point of contact for internal stakeholders and external vendors-help resolve operational or facility-related issues, answer queries, maintain good service levels.
- Assist with ad-hoc administrative tasks, special projects (e.g., sustainability initiatives, process improvement), and provide support to senior management when needed.
Requirements / Qualifications
- Diploma or above in Business Administration, Facilities Management, Office Administration or related field.
- 1-3 years of relevant office/administrative experience in Singapore.
- Strong organisational skills, attention to detail, ability to multitask and prioritise work in a fast-paced environment.
- Good interpersonal and communication skills (written and verbal).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with basic office systems.
- A service-oriented mindset, independent and proactive attitude, able to work with minimal supervision.
- Willing to work from 1030am to 8pm from Mon-Fri.
