Summary
Overview - A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.
Responsibilities
Office Management/Facilities:
- Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
- Manage access control system including tracking access cards; activating/de-activating access cards; running monthly and ad-hoc reports
- Primary liaison with the building management, ensuring effective communication and coordination between external and our internal teams.
- Onboarding new hires by providing office overview; liaising with other departments in ensuring all set ups are ready for day one
- Provide general office and administrative support to the business
- Assist in coordinating with vendors and contractors for repairs and maintenance tasks
- Order and maintain pantry and office supplies
- Maintain & regularly update office and support procedures, incorporating global standards and policies
Administrative
- Assist in setting up and breaking down for meetings, conferences, office events
- General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet
- Ad hoc administrative projects and tasks
Requirements
- Between 2-4 years of experience working in an admin and/or office management role
- Good verbal and communication skills with keen ability to articulate in a concise and clear manner
- Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
- Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
- High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)
