Office Clerk cum Accounts Executive

GCE C&S Pte Ltd

About the role

You will support the company's daily office administration and accounting activities for its manufacturing, fabrication and supply operations. The role involves maintaining accurate financial records, processing invoices and payments, coordinating business documents and supporting month-end closing.

Key responsibilities

Accounts and finance

• Prepare customer invoices and statements of account, monitor outstanding payments and follow up on collections.

• Process supplier invoices and check them against purchase orders and delivery orders.

• Prepare payment schedules and payment documents for management approval.

• Record receipts, payments, expenses and other accounting transactions accurately.

• Maintain accounts payable and accounts receivable records, and reconcile supplier and customer balances.

• Perform bank reconciliations and maintain petty cash records.

• Assist with month-end closing, accounting schedules and financial reports.

• Compile supporting documents for GST submissions, audits and tax matters, where applicable.

• Assist with payroll preparation by compiling attendance, overtime, leave and claims records.

Office administration

• Organise accounting and administrative documents in electronic and hard-copy filing systems.

• Handle telephone calls, emails, data entry and other related administrative duties.

• Maintain confidentiality when handling financial, company and employee information.

Requirements

• Relevant experience in accounting and office administration, preferably within an SME.

• Familiarity with accounts payable, accounts receivable, bank reconciliation and basic bookkeeping.

• Able to assist with month-end closing and prepare accurate supporting schedules.

• Proficient in Microsoft Excel and Word, with experience using accounting software.

• Familiarity with Singapore GST documentation and payroll administration is an advantage.

• Good numerical skills, attention to detail and an organised approach to record-keeping.

• Able to communicate clearly, follow up on outstanding matters and meet deadlines.

• Able to work independently while coordinating closely with management and colleagues.