office assistant

• Position: Office, Procurement & Regulatory Assistant

Job Summary

You will support daily office administration, purchasing, store operations, and medical device regulatory documentation to ensure smooth business processes and regulatory compliance.

Responsibilities

• Manage bookkeeping tasks, including processing invoices, filing, and maintaining administrative records to ensure accurate financial documentation
• Oversee storekeeping activities such as receiving stock, issuing inventory, and updating inventory records to maintain stock accuracy
• Source products and suppliers locally and internationally to secure competitive pricing and reliable supply
• Prepare quotations, purchase orders, and price comparisons to support procurement decisions
• Coordinate with suppliers, customers, warehouse staff, and internal teams to facilitate timely order processing and delivery
• Follow up on orders, deliveries, samples, and related documentation to ensure order accuracy and completeness
• Assist with preparing and maintaining medical device regulatory documentation and Health Sciences Authority (HSA) applications to support compliance
• Maintain organized records of product documents, certificates, and supplier information for audit readiness
• Perform general office and operational duties to support daily business functions

Preferred competencies and qualifications

• Experience in purchasing, sourcing, storekeeping, or office administration to enhance operational efficiency
• Knowledge of medical devices and experience with Singapore HSA applications or registration to support regulatory tasks
• Good communication and coordination skills to effectively liaise with stakeholders
• Responsible, organized, and able to work independently to manage tasks efficiently
• Willingness to learn medical device regulatory work to grow in the role