Office Assistant

About Arrowpoint

Arrowpoint is an Asia-focused multi-strategy hedge fund firm headquartered in Singapore, founded by former Millennium Management Asia co-CEO Jonathan Xiong. The fund launched in July 2024 with $1 billion—making it one of the largest hedge fund launches in Asia's history. Backed by prominent investors including Blackstone, the Canada Pension Plan Investment Board, and Temasek Holdings, we operate with portfolio managers across Singapore and Hong Kong, integrating diverse strategies such as Equities, Fixed Income, and Commodities. As we continue to grow, we are seeking driven individuals to join our team and contribute to our mission.

Read about us here:

Bloomberg | Hedge Fund Arrowpoint Grows to $1.1 Billion After November Gain

Bloomberg | Hedge Fund Arrowpoint Lures CPPIB, Temasek Unit as Anchors

Role: Office Assistant

Location: Singapore

Key Responsibilities

• Lead and oversee day-to-day office operations, ensuring a professional and efficient workplace environment.

• Manage all front-of-house responsibilities, including visitors, meeting rooms, vendors, facilities maintenance, couriers, deliveries, cleaners, and pantry services.

• Coordinate employee onboarding and offboarding, including office access, workstation setup, and equipment allocation.

• Organise company events and corporate functions.

• Assist in the preparation of investor relations materials, presentation decks, meeting packs, and due diligence documentation.

• Coordinate investor meetings, roadshows, conferences, and stakeholder events, ensuring logistics and materials are well prepared.

• Provide administrative support to senior management, including calendar coordination, travel arrangements, visa applications, expense claims, and reimbursement submissions via Concur, and meeting coordination.

• Prepare meeting materials and support ad-hoc projects across Operations, Investor Relations, HR, and Management teams.

• Maintain office records, databases, and internal administrative systems.

Qualifications & Requirements

• Diploma or Degree qualification.

• Minimum 5 years of relevant experience in office management, administration, executive support, or workplace operations, preferably within financial services, asset management, banking, private equity, hedge funds, or family offices.

• Experience supporting senior management and handling travel logistics, scheduling, and expense management.

• Strong organisational, communication, and stakeholder management skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); experience with Concur or similar expense management systems is advantageous.

• Professional, presentable, and service-oriented with strong interpersonal skills.

• Proactive, hands-on, and able to work independently in a fast-paced environment.

• Meticulous, highly organised, and detail-oriented with the ability to manage multiple priorities effectively.

• Mature, dependable, and capable of exercising sound judgement when handling confidential information and sensitive matters.