Office Adminstrative Executive

Company Industry:

Office Automation / Telecommunication / Computer Networking Products Distribution

Employment Type:

Full-Time, Permanent

Working Hours:

Monday to Friday, 9:00 AM - 6:00 PM (No weekends)

Work Location:

Ubi Techpark, Singapore (5mins to MRT)

Seniority Level:

Entry Level / Junior Executive

Salary Range:

Matching with Skills

Job Description

We are looking for a reliable, grounded, and self-motivated

Office Administration Executive

to independently manage the daily heartbeat of our office located in Ubi Techpark.

If you prefer a stable, practical, and highly trusted role where you can work independently without micro-management, this position is perfect for you. We value maturity, responsibility, and a can-do attitude over fancy qualifications. You will be fully responsible for ensuring our routine business operations run smoothly and efficiently.

Key Responsibilities

• Office & File Management: Maintain, organize, and archive physical and digital company records systematically.
• Communication Handling: Manage the main company email inbox, respond to routine inquiries, and handle incoming and outgoing phone calls professionally.
• Mail & Logistics: Handle all incoming and outgoing postal mail, couriers, and packages.
• Financial Admin: Monitor and process regular company utility bills and payments on time. Assisting with checking incoming receivables (invoices/cheques) and basic record-keeping.
• Ad-Hoc Duties: General day-to-day office housekeeping and simple administrative tasks as required.

Job Requirements

• Education: Minimum Nitec / Higher Nitec (ITE) or Diploma (Polytechnic) in any field.
• Experience: Both fresh graduates and experienced individuals are welcome to apply. Full on-the-job guidance will be provided.
• Mindset & Personality: Grounded, mature, and highly dependable. You must be comfortable working independently and taking full ownership of your daily routine.
• Skills: Basic digital literacy (handling emails, simple spreadsheets, and navigating local online payment systems/banking portals).
• Language: Good communication skills in English to handle phone calls and basic email correspondences.

What We Offer

• A stable, stress-free, and friendly working environment.
• Autonomy to manage your own daily schedule independently.
• Consistent work-life balance with fixed standard office hours.