Job Responsibilities and Tasks:
- Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
- Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
- Coordinate team meetings and events and prepare agendas.
- Assist in project management by tracking deadlines and facilitating communication.
- Handle expense reporting, invoicing, and basic accounting tasks.
- Liaise with vendors and clients, providing excellent customer service.
- Co-ordinate with the project management team for new construction.
- Costing and planning the whole project.
- Strong project management & problem-solving skills.
- Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
- Maintain office supplies and manage inventory.
NOTE: Administrative assistants handle a wide range of communication tasks within an office environment. They screen phone calls, respond to customer enquiries, and redirect calls to the appropriate staff members. They are also responsible for replying to emails with excellent communication and professionalism. Additionally, administrative assistants often manage deliveries and distribute items to the correct departments.
Required Skills and Qualifications:
- Proven experience as an administrative assistant or similar role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong communication and interpersonal abilities
- Ability to work independently and as part of a team
- High school diploma or equivalent associate or bachelor's degree preferred
