Office Administrator

Company Description

Tradewin Logistics, established in 2014, has over 20 years of experience within the logistics industry, evolving from its origins as Tradewin Express in 1997. Based on a commitment to building long-term relationships, Tradewin works closely with clients and partners to deliver tailored logistics solutions. The company prides itself on helping businesses achieve both their current and future goals. By leveraging its extensive expertise, Tradewin ensures reliability and efficiency across various logistic chains.

Role Description

This is a full-time on-site Office Administrator role located in Singapore.

The Office Administrator will be responsible for supporting daily office operations while assisting with HR administration and basic finance functions. The role focuses on ensuring administrative processes are organised, accurate, and compliant, helping the business maintain operational efficiency and proper documentation.

The Office Administrator will serve as a key support function between management, employees, and external vendors by managing employee records, assisting with payroll preparation, supporting invoicing and expense tracking, and maintaining internal administrative systems.

This role requires strong attention to detail, good organisational skills, and the ability to manage multiple tasks while maintaining confidentiality and accuracy. The successful candidate will play an important role in ensuring smooth internal operations and supporting the company's HR and finance processes.

Requirements

• Minimum 3 years of experience in administrative, HR support, finance support, or similar operational roles
• Strong organisational and documentation skills with high attention to detail
• Experience managing employee records, attendance tracking, and basic HR administration
• Familiarity with payroll preparation support, leave tracking, and employee onboarding/offboarding processes
• Experience assisting with invoicing, expense tracking, and basic accounts payable / receivable functions
• Proficient in Microsoft Office or Google Workspace (Excel / Sheets proficiency is important)
• Ability to handle confidential and sensitive information with professionalism
• Strong communication and coordination skills, able to liaise with internal teams and external vendors
• Able to multitask, prioritise work effectively, and meet deadlines in a fast-paced environment
• Independent, reliable, and proactive in problem-solving