Office Administrator

Responsibilities

1. Daily Office Operations & Vendor Coordination

• Identify and report office issues and coordinate with vendors to resolve them.
• Ensure smooth day-to-day office operations.

2. Office Supplies & Asset Management

• Purchase and manage office supplies.
• Maintain and update fixed-asset inventories.

3. Finance & Expense Support

• Coordinate payments, expense claims and reimbursements.
• Assist with cost tracking and related administrative matters.

4. Travel & Logistics

• Arrange travel bookings and itineraries.
• Support travel expense claims and reimbursements.

5. Employee Onboarding, Offboarding & IT Support

• Coordinate onboarding and offboarding procedures.
• Assist with IT equipment arrangements and remote-access requests.

6. Cross-functional Collaboration

• Coordinate with HQ and regional teams, including business, finance, IT and HR.
• Support internal activities and office culture initiatives.

7. Calendar-driven Operations

• Coordinate recurring activities such as holiday gifts, annual budgeting, year-end parties and period-end closing.
• Maintain relevant records and operational logs.

8. Other Responsibilities

- Handle other administrative tasks as required.

Requirements

• Must be a Singapore Citizen or Permanent Resident (PR).
• Must be able to speak, read and understand Mandarin Chinese well.
• Able to commence work in late November or early December 2026.