Office Administration & MS365 Software Engineer

Overview

We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.

You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.

A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics - from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

Key Responsibilities

• Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
• Support day-to-day office operations to ensure smooth functioning.
• Maintain accurate records, files, and documentation with confidentiality.
• Create, develop, and manage the company CRM using Microsoft Dynamics 365.
• Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
• Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
• Provide training and support to team members on CRM and Microsoft productivity tools.
• Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
• Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
• Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
• Develop documentation and SOPs for MS365, Dynamics 365, and Power.
• Platform processes to support consistency and knowledge transfer.

Core Requirements (Must-Haves)

• 1-2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
• High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
• Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
• Excellent attention to detail with a focus on data accuracy and integrity.
• Ability to work independently as well as collaboratively.
• Strong communication and interpersonal skills.
• Proactive, flexible, and eager to learn.
• AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
• Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
• Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

Qualifications

• Diploma or Bachelor's degree.
• Microsoft Certifications are advantageous but not mandatory.

Application Process

Email application (CV and Cover Letter) to: [Confidential Information]

Why Join Us

At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.