- Manage office maintenance and upkeep by coordinating equipment, furniture, fittings, and maintenance schedules to ensure a functional work environment
- Oversee office and pantry supplies by sourcing, purchasing, and maintaining inventory to support daily operations
- Support the CEO's personal administrative matters including vehicle maintenance and insurance renewals to facilitate smooth executive functioning
- Perform receptionist duties by receiving, sending, and tracking correspondence and items to maintain effective communication flow
- Conduct market research to identify and recommend new technology and software solutions that enhance company operations
- Execute simple bookkeeping tasks and handle financial transactions such as invoice processing, payments, and receipts to maintain accurate financial records
- Monitor cash flow by reviewing bank and trading statements to ensure financial stability and timely reporting
- Liaise with accounting firms to review monthly reports and verify prepared accounts for accuracy and compliance
- Coordinate with the company secretary on corporate secretarial matters to ensure regulatory adherence
- Adapt to and complete other ad-hoc tasks as assigned to support organizational needs
Required competencies and certifications
- Proven ability to handle confidential information with discretion and maintain the highest level of service and responsiveness
- Proficiency in MS Office applications (Outlook, Word, Excel, PowerPoint) and demonstrated technology savviness
- Strong multitasking skills with a high sense of urgency and adaptability to a loosely structured environment
Preferred competencies and qualifications
- Diploma or Degree with relevant experience
- At least 5 years of experience in fast-paced administration, customer service, or family office environments
- Meticulous work approach with eagerness to learn and a positive working attitude
Other Information
- Office location: Lower Delta/Tiong Bahru
- Working hours: Monday to Friday, 9:30am - 6:30pm
We invite interested candidates to send your resume (in MS Word format) to [Confidential Information] cc [HIDDEN TEXT]. Please indicate the position you are applying for in your email subject. We regret to inform that only shortlisted candidates will be notified.
- EA License: 90C3627
- EA Reg No: R1108020
