Office Admin & Operation Executive Ubi NKC

1. Operations & Admin

• Provide daily operational and administrative support.
• Handle documents, records, trackers and reports.
• Follow up with different departments on pending matters.
• Support projects and other operational tasks.

2. Billing

• Prepare and process invoices, debit notes and credit notes.
• Check billing documents for accuracy.
• Follow up with customers and internal teams on billing matters.
• Assist with billing discrepancies and month-end reconciliation.

3. Fleet Administration

• Track vehicle road tax renewals and payments.
• Maintain vehicle records and renewal schedules.
• Follow up on outstanding fleet documents.

4. Chauffeur Coordination

• Coordinate chauffeur/driver assignments.
• Update deployment schedules and records.
• Communicate changes to drivers and relevant teams.
• Escalate any manpower or coverage issues.

5. Records & Audit

• Maintain SOPs and department documents.
• Organise documents for audit purposes.
• Track audit follow-up actions.
• Ensure proper document filing and confidentiality.

6. HR & People Support

• Coordinate staff training and attendance.
• Support new employee onboarding.
• Assist with staff welfare and engagement activities.
• Coordinate administrative matters with HR.

7. Digitalisation & Improvement

• Support system and process improvement projects.
• Maintain databases, trackers and reports.
• Assist with UAT and new system implementation.
• Look for ways to improve work efficiency.

8. Other Duties

• Support cross-functional projects and ad-hoc tasks.
• Perform other duties assigned by Management.

Interested applicants may email resume to [Confidential Information]

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted