Office Admin

Position: Office Admin Assistant

Albion Marine Solutions provides project management, engineering,consultancy, and conversion services to maritime and offshore industriesworldwide. The Office Admin Assistant will have responsibility for managingoffice administration, including active engagement with a diversified team ofpersonnel, contractors, and third parties, in a fast-paced environment.

Thisrole is well-suited for a hardworking, fast-thinking individual who isinterested in good and fast career growth. You will gain hands-on exposureacross office operations, client/vendor coordination, procurement support, andbasic bookkeeping-building a strong foundation for progression within thecompany.

Reporting: Report to the General Manager

Location: Singapore

Requirements:

. High school diploma or equivalentpost-secondary education in office administration is an asset

. 1-2 years of administrative or clericalexperience preferred

. Strong interpersonal, communication, andpresentation skills

. Able to lift 50lbs of weight

. Basic bookkeeping knowledge experience withQuickBooks data entry is an asset (e.g., invoices, receipts, vendor bills, andexpense coding)

. Basic understanding of marine technicalprocurement (e.g., RFQs, vendor follow-up, quotations, and deliverycoordination)

. Professional phone etiquette and confidencehandling inbound/outbound calls with clients and vendors

. Proficiency with Microsoft Office Suite (Word,Excel, Outlook)

. Proactive, fast learner with a strong work ethicand interest in rapid career growth

. Highly organized with strong attention todetail

. Ability to work independently and as part of ateam

. Ability to receive and place telephone callsand help maintain solid relationships with Clients.

. Good personnel management abilities.

. Attention to detail and multi-tasking skills.

. Enterprise-level computer platform experience.

Job Responsibilities

. Assist the Manager with clerical support and manage dailyoffice activities.

. Prepare correspondence, reports, and meeting minutesand process mail, courier deliveries, and office supply orders.

• Support basic personnel scheduling (e.g., schedule service engineers, coordinate availability, and communicate schedules/changes to relevant stakeholders).

. Manage office inventory and supplies (e.g., track stocklevels, place orders, and liaise with suppliers).

• Perform basic bookkeeping support, including data entry into QuickBooks (e.g., invoices, vendor bills, receipts, and expense coding) and maintaining orderly financial records

. Participate in the RFQ process. Assist the commercialteam with necessary inputs to facilitate the award of contracts.

• Support basic marine technical procurement activities (e.g., prepare RFQs, follow up with vendors, compare quotations, and track deliveries/lead times)

. Schedule and coordinate appointments with clients andvendors (including confirmations, calendar invitations, and follow-ups asneeded).

. Communicates daily with customers, subcontractors,and other collaborators.

. Intakes and updates orders from internal andexternal stakeholders and customers.

. Manage routine digital marketing efforts.

. Help in Office shifting and uploading documents onOneDrive and Z drive.

• Oversee day-to-day operational and procurement activities

. Manage vendor sourcing, negotiation, and contract administration

. Ensure cost efficiency and compliance with company policies

. Coordinate with internal stakeholders to align procurement withbusiness needs.

. Monitor inventory levelsand optimize supply chain processes

. Identify process improvements to enhance operational efficiency

. Prepare reports on procurement performance, cost savings, andvendor metrics

. Other duties as assigned