Job Duties:
- Facilities Operations across APAC offices
- Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
- Partner with building management on maintenance, repairs, and tenant improvements.
- Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
- Develop and maintain procedures for building and FF&E upkeep.
- Security Management
- Collaborate with internal and building security teams maintain proficiency in security software and monitoring systems.
- Overseeing and liaising with vendors
- Administer and review contracts for facilities-related services (e.g., security).
- Maintain internal policies governing vendor use and ensure consistent, cost-effective service delivery.
- Manage furniture inventory and conduct periodic audits.
- Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.
- Space Planning
- Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards.
- Support lease tracking and renewals engage with real estate advisors and global design partners.
- Prepare executive-level presentations and budgets for new offices or lease extensions.
- Collect and report environmental data for APAC offices to global headquarters on a monthly basis.
Job Requirements:
- Bachelor's degree in engineering, facilities management, business management or related field
- Minimum 5 years of experience in facilities/maintenance management, or related roles.
- Strong understanding of building operations, security systems, and office layout planning.
- Strong hard FM/technical Facilities background with knowledge around electrical infrastructure, power distribution and UPS.
- Experience managing PPM programs, statutory compliance, remedial works and technical maintenance
- Advanced knowledge of plumbing, HVAC and other building systems
- Proficiency with repair tools and techniques
- Workday experience and advanced computer skills
- Ability to work independently, prioritize tasks, and meet deadlines.
- Willingness to travel occasionally across APAC office locations.
