Marketing Admin

Role Overview

The Marketing Administrative supports the Marketing team by handling coordination, documentation, reporting, and operational follow-ups to ensure smooth execution of marketing campaigns, promotions, and partnerships. This role works closely with the Marketing Executive to keep timelines, vendors, and internal stakeholders aligned.

Key Responsibilities

1. Marketing Administration & Coordination

• Provide day-to-day administrative support to the Marketing team

• Prepare marketing documents such as proposals, briefs, approval decks, and post-campaign reports

• Maintain proper filing of marketing contracts, invoices, quotations, and campaign records

• Track marketing budgets, expenses, and ensure timely submission of claims and invoices

2. Campaign & Promotion Support (Supports Marketing Executive)

• Assist in coordinating marketing campaigns, seasonal promotions, and brand activations

• Help track campaign timelines, deliverables, and approvals to ensure smooth execution

• Coordinate with outlets, operations, and external vendors to support campaign rollouts

• Compile campaign performance data (sales uplift, redemption rates, footfall where applicable)

3. Vendor & Partner Liaison (Supports Marketing Executive)

• Liaise with vendors, designers, printers, and media partners for quotations and timelines

• Follow up on artwork submissions, revisions, and production deadlines

• Assist in onboarding new vendors and maintaining vendor contact lists

4. Content & Asset Management

• Organise and manage marketing assets (artworks, menus, posters, EDMs, social media content)

• Ensure correct and updated materials are distributed to outlets and relevant teams

• Support simple content updates such as POS text, captions, or internal announcements

5. Reporting & Data Tracking

• Prepare regular marketing reports and summaries for management review

• Track promotional performance, vouchers, partnerships, and loyalty redemptions

• Maintain marketing calendars and campaign trackers