Marine HR Executive (Planning)

The Executive (Marine HR – Planning) is a pivotal role within EPS's Marine HR team in Singapore, serving as the primary point of contact for all Marine HR matters related to assigned vessels. You will support Marine HR Managers across recruitment, crew scheduling, performance management, and manpower planning ensuring that the right seafarers are on board, fully compliant, and well supported. This is a hands-on role that keeps EPS's fleet moving by connecting the dots between our shore teams, manning offices, and seafarers worldwide.

Key Responsibilities

• Review monthly crew requirements and maintain regular communication with manning offices to ensure timely response to recruitment needs.
• Support the recruitment process by screening applications, conducting background checks, verifying qualifications and medical records, and coordinating candidate interviews.
• Plan, administer, and monitor ship staff rotations, pooling, and team migrations to ensure efficient manpower deployment across the fleet.
• Assign Vessel Management Team (VMT) ranks to vessels in compliance with company policies, STCW requirements, and relevant procedures, following approvals from Fleet and Operations Managers.
• Compile and analyse manpower statistics and competencies to meet current fleet requirements and anticipate future staffing needs.
• Maintain accurate, audit-ready records for all crew members, including qualifications, certifications, ITF renewals, and crew management documentation.
• Ensure vessels comply with MLC requirements, EPS manning standards, and ISO procedures, escalating non-compliance to the Marine HR Manager as needed.
• Liaise with manning offices and relevant departments on leave requests, pension remittances, crew changeovers, and new build deliveries.
• Plan and manage briefings and training sessions for new hires, serving Masters, Chief Engineers, and promotion candidates.
• Review crew appraisals for VMT and promotion-eligible ranks, and contribute to career planning and competency development initiatives.

Requirements

• Minimum Diploma qualification (for locally-based candidates).
• At least 3 years of experience in Marine HR or a related maritime role, either onboard or ashore.
• Good knowledge of Fleet Marine HR processes, MLC requirements, and STCW regulations.
• Strong IT proficiency, including Microsoft Word, Excel, and email applications.
• Effective communication skills in spoken and written English.
• Good appreciation of and sensitivity to cultural diversity in a global maritime environment.
• Ability to manage multiple tasks with attention to detail and a strong sense of responsibility.

At EPS, you will be part of a global team that takes pride in safe, efficient, and sustainable ship management. We are committed to industry leadership and to minimising our environmental impact, holding ISO 14001 Environmental Management certification. If you are a Marine HR professional looking to grow your career in a dynamic, people-focused environment, we would be delighted to hear from you.

Personal data collected from applications will be used for recruitment purposes only.

Notice: We do not accept unsolicited CVs from recruitment agencies, and we will not be responsible for any associated fees for unsolicited submissions. We also do not require job applicants to pay a fee as part of the recruitment process.

With a history spanning 60 years, Eastern Pacific Shipping is a leading shipping company that is committed to the green and technology-driven growth of the industry. Headquartered in Singapore for the past 30 years, EPS is driven by its mission to be the safe and efficient transportation provider of choice to the shipping industry. Empowering that mission are 8,000 skilled and dedicated sea and shore staff that oversee a versatile fleet of 34 million deadweight-tonnes across four core segments of containership, dry bulk, gas, and tanker vessels. EPS shore team is fully integrated with in-house commercial, finance, innovation, IT, legal, manning, operations, and technical departments.