About ALPS
ALPS - a subsidiary of SingHealth, was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.
As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.
Our employees are key to our excellence - the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape - making it more sustainable and resilient.
Job Summary
The incumbent will be based at one of the Public Healthcare Institutions (PHIs) in Singapore, responsible for the logistics support and inventory control within the PHI. Working in a team, the incumbent will receive and distribute inventory items, and ensure inventory accountability and accuracy in the system. He/She will also work closely with PHI partners to support the day-to-day operations for patient care.
Job Responsibilities
1. Store / Warehouse Management
- Plan, organize storage and direct housekeeping for warehouse
- Manage a good physical layout and maximise storage space
- Ensure all goods are replenished according to established stock policy
- Maintain and update SAP material master (medical supplies, housekeeping, forms, brochures, stationery etc.), if required
- Manage 3rd party vendor/contractors performing top-up such as managing complaints, conduct regular audits to ascertain the vendor's performance and manage end user's request
- Prepare, review and revise risk assessment as required
- Prepare, review and revise policies, SOPs, audit checklist and other required documentation for GIA, MOH, HSA, SCDF, ISO audits
- Plan and review supplies storage management practice and available system to continue optimize the storage of supplies in warehouse
- Review and implement workplace safety measures, if required
2. Goods Receipt Management
- Provide oversight and control to ensure non-executive perform their roles and internal processes are adhered to.
- Ensure that staff are trained and made available to support the needs of executing goods receipt.
- Ensure external processes are well established with stakeholders for the timely completion of the goods receipt.
- Ensure timely submission of invoices/ Goods Receipt (GR) documents to Finance if applicable
- Communicate with other stake holders in the institution on any issues that impacted on supplies receiving / vendor delivery point if applicable
- Communicate with non-exempt staff of any changes that will have impact on supplies receiving process if applicable
- Periodically review policies, SOPs, and risk assessment
3. Goods Issuance / Supplies Distribution management
- To provide oversight and control to ensure non-executive perform their roles and internal processes are adhered to.
- To ensure that staff are trained and made available to support the needs of executing goods receipt.
- To ensure external processes are well established with stakeholders for the timely completion of the goods receipt
- Ensure timely submission of invoices/ Goods Receipt documents to Finance if applicable
4. Inventory Management
- Lead inventory reviews in collaboration with internal/ external users and buyers
- Review minimum/ maximum level of stocks with Executives
- Plan cycle counts & annual stock take exercises and schedules
- Conduct periodic write-off for expired stocks, if required
- Ensure print/update inventory reports for BCP
5. Operational Readiness to civil disasters, hospitals and national emergencies
- Establish the procedures to respond to civil disasters and national emergencies
- Maintain stock of medical supplies for such contingency and ensuring that they are always in useable condition
- Establish pre-arrangements with vendors such that they are also prepared to respond in such emergencies
- Source for supply of PPE and essential items to the wards/departments in the event of emergencies from MOH or through stockpile plan
- Required to respond to emergency activation during silent hours
6. Others:
- Inbound Management - Provide feedback to buyers and inventory executive on vendor performance
- Team Management and Peer Support - Provide details of general orientation and on-the-job training to new staff or staff rotated to the roles
- Manage staff and provides guidance / direction on all operational aspects of the Logistics function
- Responsible for staff performance appraisal and recommend training and development needs
- Responsible for key leads within the Logistics function for the optimal management of the Warehouse and Distribution activities.
- Be a change agent to address pain points, to review work processes and workflows to improve efficiencies.
- Perform any duties, projects, or tasks as and when assigned
Job Requirements:
1. University Graduate with at least 8 years experience in logistics and supply chain management, preferably in a healthcare provider's environment
2. Experienced in managing warehouse operations and distribution
3. Proficiency in Warehouse Management Systems, SAP MM, eProcurement tools, Operations Research.
4. IT skills & Proficiency in Flow Diagrams, Microsoft Excel, PowerPoint, and Word is a must.
5. Ability to manage software simulation for warehouse flows is highly preferred
1. Effective verbal, listening and written communication skills
2. Ability to blend both operational excellence and strategic planning
3. Possess strong interpersonal communication, proactive analytical and negotiation skills. Hands on person with high drive and problem solving approach.
By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.
An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.
Only shortlisted candidates would be notified.
