Manager/ Senior Manager (Accounting & Administration) - KV

Position: Manager/ Senior Manager- Administration & Accounting (Job ID: 20143)

• Changi

• Basic + AWS + VB

Job Description:

Strategic Leadership & Administration

• Support the development and execution of administrative strategies aligned with corporate goals to improve operational effectiveness.

• Contribute to the planning and ongoing development of the branch's organisational structure.

• Manage the annual administration budget with a focus on cost awareness and efficiency.

• Work with stakeholders to plan manpower needs that support business operations.

• Identify opportunities for continuous improvement across administrative processes and systems.

• Facilitate coordination across the Administration, Sales, and Freight Service teams to ensure smooth day-to-day operations.

• Help establish and maintain SOPs for handling events or situations that may impact operations, employees, or stakeholders.

Financial Management & Control

• Support accounting operations, including tax matters, fixed assets, and compliance with financial guidelines.

• Help ensure financial reports are accurate and prepared in line with company standards.

• Coordinate accounts receivable processes, including documentation and expense tracking.

• Assist with customer credit management and follow-up on outstanding receivables when needed.

• Coordinate the distribution of Airway Bills and related documentation, working closely with relevant partners such as GSSAs.

Human Resources & Talent Management

• Support the employee lifecycle, including recruitment, onboarding, development, and transitions.

• Assist in administering compensation and benefits, including payroll coordination and tax submissions to IRAS.

• Help manage employee benefits, as well as health, safety, and well-being initiatives.

• Ensure HR practices are aligned with local employment regulations and labour laws.

Operations, Facilities & Vendor Management

• Oversee the upkeep and coordination of branch facilities, equipment, and infrastructure.

• Support the management of data and telecommunications systems.

• Coordinate with external service providers such as legal advisors, accountants, and consultants.

• Assist in managing vendor relationships, including in-flight meal services.

• Support logistics for flight crew, including transportation and accommodation arrangements.

Compliance, Government & External Relations

• Act as a key point of contact for government agencies, regulators, and external partners.

• Coordinate the submission of regulatory applications and support compliance with local requirements.

• Build and maintain positive working relationships with external stakeholders.

• Ensure administrative activities align with aviation security and relevant industry standards.

• Support general administrative matters and public relations efforts to maintain a positive corporate image.

• Coordinate with partner companies on supporting flight operations

Job Requirements:

• Bachelor's degree in Business Administration, Management, or related field

• 8-10 years of administrative management experience (Accounting, HR is a MUST) in aviation, logistics, or related industry preferred

• Comprehensive knowledge of HR practices (Payroll, VISA applications etc) , financial management, and facility administration

• Experience in government liaison and regulatory compliance

• Proven track record in budget management and cost control

• Experience in vendor management and contract negotiation

• Preferably someone with hands-on experience in an SME setting and the ability to manage multiple tasks flexibly.

Skills & Competencies:

• Strong leadership and team management capabilities

• Excellent financial acumen and budgeting skills

• Effective communication and stakeholder management

• Strategic planning and organizational abilities

• Problem-solving and decision-making skills

• Knowledge of local labour laws and regulations

• Proficiency in office management software and systems (SAP)

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