Manager/Senior Associate, Facility Services
Purpose of Role
We are looking for a dedicated and proactive Facilities Executive to ensure that kitchen and bakery equipment are well-maintained to support the daily meal supply for Prisons. This role also provides planning support to ensure smooth execution of facility services across cluster kitchens and bakery workshops.
Key Responsibilities
Coordination with FS Technicians
- Prepare daily attendance reports and technician deployment schedules.
- Assist technicians with spare parts requests and equipment repair approvals.
- Lead and coordinate a team of technicians with the workshop operations team.
- Plan and coordinate scheduled Kitchen Maintenance Days.
Inventory & Spare Parts Management
- Work closely with FS Senior Manager (SM) to ensure adequate inventory of kitchen equipment spare parts.
- Manage spare parts for both Kitchen and Bakery operations.
- Assist with stock takes and submit monthly inventory reports.
- Raise purchase orders (POs) and goods received notes (GRNs) in a timely manner.
- Manage quotations and ensure proper storage and stock levels are maintained.
Vendor & Contractor Management
- Ensure contractor clearance and compliance with prison security regulations.
- Organise and control documentation, including quotations, service reports, delivery orders, and invoices.
- Liaise with vendors/contractors for equipment spare parts purchase and specifications.
Reporting & Data Management
- Submit monthly reports on overall kitchen equipment health.
- Track and report equipment breakdowns and associated costs.
- Monitor equipment inspection schedules with FS SM.
Financial & Cost Management Support
- Assist FS SM in cost management initiatives.
- Support data analysis, costing activities, and departmental budgeting.
Other Duties
- Undertake any other tasks assigned by the Senior Manager, Facilities.
Requirements
- Higher Nitec/Diploma in Engineering or Facility Management.
- Experience in managing multiple groups of contracted vendors.
- Knowledge of kitchen equipment and facilities management (preferred).
- Class 3 / 2B Driving Licence.
- Strong communication and interpersonal skills.
- Able to work in a fast-paced, restricted work environment.
- Basic knowledge of electrical and mechanical systems.
- Proficient in Microsoft Office.
