Manager, Procurement and Contracts Management, OCIS

Job Description

• This position is forOffice of Campus Infrastructure and Services (OCIS).
• Contract Management:
• Undertake the day-to-day Contracts Management for A&A/improvement projects, new construction projects and facilities management services.
• Collaborate with project managers on contractual and cost-related matters, ensuring compliance with appropriate tendering and procurement procedures.
• Prepare tender documents and develop a procurement management framework.
• Administer tenders and procurement for consultants and contractors through QFM and PQM tenders, as well as through quotation exercises.
• Monitor and validate work progress, payments, variations, and final accounts through site visits and document verification, ensuring alignment with contract terms and agreed schedules and maintaining optimal cash flow.
• Lead and organize variation meetings regularly to keep track of the approved budget.
• Judiciously evaluate, process and recommend tenders, quotations, variation orders, payment of consultants fees, contractors progress payments and final accounts for approval.
• Manage resolution of contractual claims and implementation of cost control measures from pre-tender to post-contract stages.
• Represent the University during progress and technical discussions/meetings with consultants and contractors.
• Assist in conducting technical reviews of consultants proposals to ensure designs are optimal, fit-for-purpose, within the approved budget and that they meet the goals and aspirations.
• Track construction progress and project expenditure to ensure the project is completed within budget and on schedule.
• Coordinate with Facilities Management Services (FMS) teams on handover requirements, transitional arrangement and post-construction support.
• Vendor and Category Management:
• Identify, evaluate, and select vendors/suppliers based on quality, reliability, and cost-effectiveness.
• Maintain strong vendor relationships to leverage opportunities for cost savings, innovation, and improved service.
• Negotiate contracts, terms, and conditions to secure favorable agreements while mitigating risks.
• Secure the best value for money by identifying cost-saving opportunities and implementing strategies to achieve favourable terms, pricing, and service levels in agreements.
• Supervise contractor performance to ensure adherence with the stipulations of the contract.
• Risk Management and Compliance:
• Assess and mitigate risks associated with procurement activities, ensuring adherence to legal and regulatory requirements and the University's policies and procedures.
• Budget Management/Coordinator:
• Manage OCIS internal stakeholders budget.
• Support OCIS budget coordinator in managing the annual and mid-year budgeting exercise for OCIS, in a timely manner.
• Continuous Improvement:
• Enhance internal systems, processes, and procedures to increase efficiency, maximize commercial opportunities, and minimize risks.
• Implement innovative procurement and contract strategies based on industry best practices.
• Identify efficiency improvement opportunities by reviewing policies, procedures and workflows, providing greater value to stakeholders while reducing non-value-added activities.
• Other duties as assigned:
• Perform any other duties assigned by supervisor to support smooth workflow and timely delivery of tasks.

Qualifications

• Degree in Building or Quantity Surveying, Construction/Project Management or other building/facilities management related fields.
• At least 10 to 15 years of hands-on, relevant experience in the Singapore building industry, preferably in both the private and public sectors and have performed the role of a consultant or a developer/owner's representative, or both.
• Experience in projects, contracts management, procurement methodologies and evaluation of construction cost norms, with exposure to facilities management services would be an advantage.
• Proven experience in managing multi-million-dollar contracts for large-scale A&A/improvement works, new construction projects, particularly those of significant scale and complexity (experience in similar projects is a plus).
• Self-motivated, capable of managing responsibilities, and working independently.
• Strong ability to innovate and add value in campus development matters is an advantage but not essential.
• Excellent communications (both written and spoken) and interpersonal skills.
• Strong organizational, analytical skills and a team player.
• In-depth knowledge of procurement strategies and sourcing techniques.
• Experience in vendor/supplier management and relationship building.
• Proficiency in using procurement software and tools (e.g. SAP, Ariba system) is an added advantage.
• Analytical mindset with the ability to interpret data, assess supplier performance, and make data-driven decisions.

• This position is forOffice of Campus Infrastructure and Services (OCIS).
• Contract Management:
• Undertake the day-to-day Contracts Management for A&A/improvement projects, new construction projects and facilities management services.
• Collaborate with project managers on contractual and cost-related matters, ensuring compliance with appropriate tendering and procurement procedures.
• Prepare tender documents and develop a procurement management framework.
• Administer tenders and procurement for consultants and contractors through QFM and PQM tenders, as well as through quotation exercises.
• Monitor and validate work progress, payments, variations, and final accounts through site visits and document verification, ensuring alignment with contract terms and agreed schedules and maintaining optimal cash flow.
• Lead and organize variation meetings regularly to keep track of the approved budget.
• Judiciously evaluate, process and recommend tenders, quotations, variation orders, payment of consultants fees, contractors progress payments and final accounts for approval.
• Manage resolution of contractual claims and implementation of cost control measures from pre-tender to post-contract stages.
• Represent the University during progress and technical discussions/meetings with consultants and contractors.
• Assist in conducting technical reviews of consultants proposals to ensure designs are optimal, fit-for-purpose, within the approved budget and that they meet the goals and aspirations.
• Track construction progress and project expenditure to ensure the project is completed within budget and on schedule.
• Coordinate with Facilities Management Services (FMS) teams on handover requirements, transitional arrangement and post-construction support.
• Vendor and Category Management:
• Identify, evaluate, and select vendors/suppliers based on quality, reliability, and cost-effectiveness.
• Maintain strong vendor relationships to leverage opportunities for cost savings, innovation, and improved service.
• Negotiate contracts, terms, and conditions to secure favorable agreements while mitigating risks.
• Secure the best value for money by identifying cost-saving opportunities and implementing strategies to achieve favourable terms, pricing, and service levels in agreements.
• Supervise contractor performance to ensure adherence with the stipulations of the contract.
• Risk Management and Compliance:
• Assess and mitigate risks associated with procurement activities, ensuring adherence to legal and regulatory requirements and the University's policies and procedures.
• Budget Management/Coordinator:
• Manage OCIS internal stakeholders budget.
• Support OCIS budget coordinator in managing the annual and mid-year budgeting exercise for OCIS, in a timely manner.
• Continuous Improvement:
• Enhance internal systems, processes, and procedures to increase efficiency, maximize commercial opportunities, and minimize risks.
• Implement innovative procurement and contract strategies based on industry best practices.
• Identify efficiency improvement opportunities by reviewing policies, procedures and workflows, providing greater value to stakeholders while reducing non-value-added activities.
• Other duties as assigned:
• Perform any other duties assigned by supervisor to support smooth workflow and timely delivery of tasks.