Job Summary
The role provides administrative, operational and logistical support for the effective delivery of organisation-wide talentmanagement, leadership development and learning initiatives, including the administration and coordination of the 360 Exercise. The role will also support data analysis and dashboard reporting for learning and talent management interventions using organisation-approved AI, analytics and visualisation tools, where appropriate.
Talent Development Admin and Operations
- Coordinate interview schedules and logistics for talent and management interviews, including liaising with relevant stakeholders andmanaging changes
- Coordinate career coaching,chat and engagement sessions, including calendar management, room bookings and last-minute scheduling arrangements.
- Perform administrative activities, including maintaining and updating talent-related records and generating or editing Workday CVs to ensure accurate posting histories.
- Support finance-related administration, including budget tracking and updates, preparation of supporting documents, invoice processing and follow-up, and secondment-in, sponsorship and scholarship billings.
Learning and Development Coordination
- Conduct research and desktop scans of relevant training programmes, courses, and development opportunities.
- Maintain and update learning programme information, including programme schedules and training calendars.
- Support the coordination and administration of training-related activities, including the preparation of approvals, procurement documentation and requisitions etc.
Learning and Talent Analytics
- Support the preparation and maintenance of learning and talent management analysis, reports and dashboards using organisation-approved AI,analytics and visualisation tools, where appropriate.
- Organise and check source data,identify basic trends and prepare clear summaries for HR stakeholders, with appropriate validation and human review of AI-generated outputs.
- Handle employee and talent data in accordance with prevailing data privacy, security, confidentiality and responsible AI requirements, using only approved tools and permitted data.
360 Exercise Project Admin Support
- Support the preparation and execution of the 360 exercise for middle managers and leader, including coordination of timelines, schedules and logistics etc to ensure successful delivery of the exercise.
- Provide any other administrative support to facilitate the smooth implementation of the initiative
Support the implementation of other Human Resource initiatives, projects and operational activities, as assigned.
Job Requirements:
- At least 3 years of relevant work experience in HR administration,learning and development, talent management, HR operations or a related area.
- Strong administrative,coordination and organisational skills, with the ability to manage schedules,room bookings, records, invoices, budget updates and multiple workstreams accurately.
- Good stakeholder management and communication skills, with a service-oriented and meticulous approach.
- Comfortable working with spreadsheets and preparing basic reports or dashboards experience using organisation-approved AI, analytics or visualisation tools is an advantage.
- Able to organise and checkdata, identify basic trends and validate AI-generated outputs before use.
- Demonstrates sound judgement and awareness of data privacy, security and confidentiality requirements when handling employee and talent information.
